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Purchase Ledger Assistant

  • Location: Berkshire, Reading
  • Salary: £22000 - £24000 per annum
  • Job type: Permanent
  • Ref: RB210023
  • Recruiter: Rob Brown
This vacancy has now expired.

My client is a property management company based in Central Reading. They are looking for a Purchase Ledger Assistant to join their exciting and fast paced Accounts Payable team. This company offers a fantastic and varied benefits package as well as excellent opportunities.

The Role

  • Accurately log and distribute invoices on the day of receipt to the correct budget holders for approval and file paper invoices correctly in alphabetical order to aid resolution of queries pre-authorisation.
  • Promptly action any invoice queries during the approval process, clearing all returned to PL items each morning.
  • Maintain good relationships with suppliers by communicating regularly by telephone, e-mail or post as required by the interaction, including distributing remittance advices quickly following payment processing.
  • Set up new suppliers in Agresso promptly.
  • Respond promptly to internal queries and requests surrounding invoices and payments
  • Pro-actively review status of invoices in the workflow and follow up with colleagues to prompt action as required
  • Arrange payment of approved invoices on a timely basis in accordance with the agreed supplier payment terms ensuring the payments are approved in compliance with internal authorisation procedures.
  • File all payment run paperwork immediately following full sign off.
  • Post bank receipts and payments daily using BIM, preparing full bank reconciliations in accordance with monthly deadlines.
  • Query unknown items on a timely basis with the appropriate party (Financial Accountant, agent or supplier)
  • Invoices are accurately logged to the correct company and distributed to the appropriate
    individuals for approval, with minimal invoices returned to PL for correction.
  • Payments are appropriately authorised and made within the payment terms agreed with our
    suppliers via cheque, BACS or TT as required.

What you'll need to succeed

Essential Experience/Skills

  • Experience working in a busy accounting / purchase ledger team
  • Production of timely and accurate data
  • Must be able to work on own initiative in an organised and methodical manner
  • Team player who can build good relationships across all levels of the organisation

Desirable Experience/Skills:

  • Extensive knowledge of Agresso would be an advantage.
  • Experience of working in a similar role within a property company
  • Good Microsoft Office Suite skills
  • Exposure to bank reconciliations

What you'll get in return

  • Annual Bonus Scheme
  • Share schemes (SIP and SAYE).
  • Contributory pension scheme
  • Life insurance of 4 x salary
  • Permanent Health Insurance
  • Notice period - 1 month
  • 25 days annual leave
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