Delighted to be working with an organisation in Leeds to recruit a Expenses Associate plays a key role in ensuring all staff, student and visitor expense claims are processed accurately, promptly. You'll support a busy Shared Services function, maintaining robust financial controls, strong audit standards and clear, professional communication with stakeholders across the institution. This is an excellent opportunity for someone who is highly organised, numerate and detail‑driven, confident working both independently and collaboratively to uphold service quality and compliance.

Key Responsibilities

• Expense processing - Accurately validate and process staff, student and visitor expense claims.

• Compliance checks - Review receipts, approvals and supporting documentation to ensure adherence to University and HMRC rules.

• Query resolution - Manage expense‑related queries via email and Teams, providing clear and timely support.

• Mileage & travel - Validate mileage claims, travel advances and supporting evidence.

• Month‑end support - Assist with reconciliations, reporting and audit‑ready documentation.

• Record management - Maintain accurate financial records and contribute to strong audit standards.

What You'll Need to Succeed

• Experience in Expenses, Accounts Payable, Purchase Ledger or Finance Administration.

• Excellent attention to detail, organisation and accuracy.

• Strong communication skills and a customer‑focused approach.

• Confident using Microsoft Excel and Outlook.

• A proactive, team‑oriented mindset.

Please apply if you are interested!

We are happy to provide application and/or accessibility support, please contact your Marks Sattin or Grafton consultant directly to discuss your needs. We're committed to protecting the privacy of all our candidates and clients, please visit https://www.markssattin.co.uk/privacy and https://uk.grafton-recruitment.com/en/privacy-policy-1 for our privacy policy.