PMO Analyst & Project Manager

Location: Leeds / Hybrid
Department: Portfolio / PMO
Reports to: PMO Director
Contract: Full-time

Role Overview

We are looking for a versatile, hands-on PMO Analyst & Project Manager to work alongside the PMO Director in establishing and operating a pragmatic, fit-for-purpose PMO.

This varied role combines PMO setup, governance, portfolio reporting and project assurance with the coordination and delivery of small-to-medium business change projects. You will help introduce consistent ways of working while ensuring governance remains practical, proportionate and supportive.

Key Responsibilities

PMO Framework and Setup

• Support the design and rollout of a lightweight project management framework suitable for different types and sizes of business change.
• Create and maintain standard templates, including business cases, project charters, RAID logs, change requests, highlight reports and lessons learned.
• Establish guidelines for project tracking, scope management and stage-gate governance.
• Continuously improve PMO processes based on organisational needs and feedback.

Governance and Board Coordination

• Coordinate and provide administrative support for the Portfolio Board and Change Board.
• Help capture, structure and manage incoming business change proposals.
• Ensure business cases and change requests are prepared for board review.
• Maintain decision logs, actions and governance records following meetings.
• Monitor progress against agreed actions and support cross-departmental accountability.

Portfolio Reporting and Assurance

• Consolidate project updates into clear portfolio reports for senior stakeholders and governance boards.
• Provide visibility of portfolio health, milestones, risks, issues and dependencies.
• Maintain central RAID and portfolio tracking logs.
• Monitor compliance with the project framework and support stage-gate reviews.
• Identify gaps, risks and inconsistencies across project reporting.

Delivery Support and Coaching

• Act as a point of contact for business teams delivering projects without a dedicated Project Manager.
• Provide practical guidance, templates and proportionate project structure.
• Help improve project management capability through informal training, Q&A sessions and ongoing support.
• Promote consistent, effective project working without creating unnecessary bureaucracy.

Project Coordination and Delivery

• Coordinate and deliver small-to-medium projects or defined work packages.
• Support projects from initiation through to closure.
• Track plans, tasks, schedules, risks, actions and deliverables.
• Work with stakeholders across the organisation to maintain progress and resolve delivery issues.
• Ensure project objectives are delivered within agreed timescales and scope.

Essential Experience

• Hands-on experience in PMO administration, PMO analysis, project coordination or PMO setup.
• Experience supporting governance forums such as Change Boards, Portfolio Boards or Steering Committees.
• Experience creating and maintaining project templates, lifecycles and documentation.
• A track record of coordinating or delivering small-to-medium projects.
• Experience producing portfolio reports, dashboards or executive status packs.
• Experience supporting non-project staff to work in a structured way.
• Good understanding of project governance, delivery lifecycles and project management principles.

Skills and Knowledge

• Strong analytical skills with the ability to turn multiple project updates into clear summaries.
• Excellent organisational skills and attention to detail.
• Confident managing project plans, pipeline logs, meeting actions and governance records.
• Strong written and verbal communication skills, including engagement with senior stakeholders and operational teams.
• Proficiency with tools such as Excel, Power BI, SharePoint, MS Project, Jira, Asana or Monday.com.
• A pragmatic approach to governance, applying appropriate structure without slowing delivery.
• Comfortable balancing analytical reporting, board coordination and hands-on project work.

Desirable Experience

• Experience working within a small, growing or newly established PMO.
• Exposure to both Waterfall and Agile delivery environments.
• Advanced Excel, Power BI or Tableau reporting skills.
• A recognised qualification such as P3O, MoP, PRINCE2 Foundation or Practitioner, or APM PMQ.

Personal Attributes

You will be proactive, adaptable and comfortable working across multiple priorities. You should be an effective communicator who can build relationships with board members, senior management and operational teams.

The successful candidate will be highly organised, collaborative and solutions-focused, with the confidence to introduce structure while maintaining a helpful and enabling approach.