Accounts Payable
A leading property company based in London are seeking an Accounts Payable to join a growing team on a short term basis. The role will start as a temporary role for 6 month contract with a chance of being extended based on performance and growth within the company.
They are looking for a candidate with at least 2 years Accounts Payable experience and would be desirable if they have exposure to a high volume environment with the property sector. You will need to be system savvy and experience in purchase order with exposure to reconciliation using excel sheets so an intermediate level is essential (pivot tables/ v lookups due to large volume of data).
Key Responsibilities:
- Scan/Log invoices received from suppliers in BoxIT (outsourced invoice processing company).
- Check invoice details e.g. addressee, narrative, figures have been entered correctly.
- Input correct coding to each invoice e.g. correct billing details, budget and purchase order numbers (EAR codes)
- Coordinate invoices to ensure that they are approved by the appropriate executive, coded against the correct project/property/department.
- Monitor the approval of invoices, ensuring this is performed promptly.
- Coordinate with external suppliers to ensure smooth payment process.
- Send back invoices without a valid EAR/PO number or that are addressed incorrectly.
- Oversee exceptions on BoxIT and deal with these on a daily basis.
- Process authorised invoices for payment by BACS (weekly), CHAPS, Faster Payment and Cheques across all our ventures, ensuring all remittance advices are dispatched and miscellaneous invoices filed.
- Ensure that all invoices are paid by the due date.
- Allocate remittances against debtors/accounting ledgers.
- Bank cheques.
- Deal with ad hoc queries from suppliers, colleagues and external managing agents
- Ensure all outstanding debt balances are regularly cleared from the purchase ledger.
- Reconciliation of supplier statements, ensuring all issues are fully dealt with.
- To set up budgets for allocation of expenditure in Expenditure Montitoring System (EMS).
- Assist with running appropriate KPIs to monitor performance of the department including weekly and monthly stats.
- Assist to ensure that Accounts Procedures Manual is kept updated and all team members are following the agreed processes.
- Assist with projects to improve the processes and procedures of the team and the department.
- General ad-hoc duties as required.
- Proactively ensure that invoices are paid within 30 days in accordance with our Commitment to the Prompt Payment Code.
Requirements:
- Ability to solve problems and resolve queries in a timely manner.
- Methodical, highly organised, attentive to detail, able to prioritise.
- Great written and oral communication skills and a professional manner
- Strong team player.
- Excellent working knowledge of excel and word.
- Self-discipline, Confident, articulate, self-starter, accurate
Desirable:
- Property/ECS experience.
- Bookkeeping experience
- Experience with Microsoft Dynamics
- Experience using QUBE Accounting
If interested in the above role please send through an application ASAP