As an Accountant your main responsibilities will involve:
Sales Ledger and Invoicing
Ensure all relevant invoicing instructions are received from the local manager in good time for the revenue to be entered in the correct fiscal month.
Produce all invoices either manually or through the Infor system.
Enters invoices and credit notes (where applicable) into the accounting system.
Purchase Ledger
Ensure all purchase invoices are received and matched against the relevant purchase orders.
Make sure they are signed as accepted by the relevant personnel.
Enter purchase invoices onto the accounting system.
Assist in providing information to the purchase ledger clerk for the weekly payment runs.
Job Related Expenses
Make sure all job related expenses and timesheets are received from the employees and posted against the correct accounts.
When a cash amount has been issued to the regional offices it must be reconciled with the expense sheets.
Employee Expenses
Receive process and recommend for payment through the appropriate system employee expenses for UK Field Service operation.
Reconcile UK Field Service employee expense accounts.
Debtors and Creditors Control
Chase overdue invoices as agreed on a regular basis.
Construct and maintain a system to list overdue debts and actions taken to release payment.
Check the Creditors ledger and produce a list of necessary payments to suppliers on a fortnightly basis. Payment to be kept inside the spending limit to be set, and reviewed, by Financial Controller/Financial Analyst.
Check both Debtors and Creditors ledgers and ensure they are well maintained and all entries can be accounted for.
Other accounting
Maintain backlog items for the UK Field Service operation
Maintain the fixed asset ledger as directed for the UK Field Service.
Assist in monthly balance sheet reconciliations with a UK Field Service aspect.
Analysis of monthly sales and bookings performance and investigate and provide explanations for deviations to Forecasts
Perform special projects and assignments as directed.
General administrative duties
Occasional reception duties, including answering the telephone, delivering messages and ensuring contact are maintained with customers and suppliers.
Logging the receipt of purchase orders from customers, filing a copy in the job file and communicating with relevant internal staff, thus alerting them to any potential issues.
Ensuring that filing is done regularly and accurately and that files are archived accordingly.