Responsible for the oversight of the accounting and financial management of the charity, its associated charity and its subsidiaries. The Finance Manager is responsible for budgeting, cash-flow management, and reporting on the financial performance to management, trustees and CEO.

Key Tasks:

• Statutory financial reporting for audit and accounts preparation, in line with Companies Act and SORP regulations.
• Liase with auditors and accountants over the preparation and audit or independent examination of the accounts
  • Undertake a monthly review of the P&L and Balance Sheet postings, resolving errors. Make any prepayment and/or accrual adjustments as required.
• Prepare other year end adjustments where necessary to ensure that the Sage record reflects the final position of each entity, prior to audit, examination or accounts preparation.
• Prepare year end schedules to substantiate the closing position of all entities, as agreed with auditors.

Financial System - Sage

• Prepare regular reconciliations between other databases (Tessitura and OPAS) and Sage in all categories.
• Receive purchase invoices and ensure they are appropriately authorised in accordance with the financial procedures.
• Authorise and submit the weekly payment run, of supplier invoices due.
• Make payments of all authorised invoices by BACS or cheque.
• Resolve all supplier enquiries.
• Raise sales invoices and requests for payment; chase outstanding invoices.
• Record all receipts and ensure they are appropriately allocated.
• On-site and event takings: facilitate cash and credit card payment, cash floats, nightly reconciliation of takings, posting income and costs to financial system and depositing at the bank when needed.
• Prepare monthly bank reconciliations and resolve unreconciled entries.
• Prepare monthly reconciliations of takings control accounts.
• Producing and presenting financial reports

Other duties

• Supervise and manage the performance of the Finance Assistant.
• Manage relationships with the outsourced payroll and pensions providers, ensure accurate and timely payment.
• Ensure appropriate backups of financial information are completed and data manager has them securely stored off site.
• Ensure insurance cover is appropriate and up to date.
• Ensure financial policies and procedures are up to date.
• Ensure appropriate risk management techniques, and financial controls are in place.