Project Coordinator (French Speaking) - International Institutions & Donor Assurance
Due to continued expansion, my client who is a Top 10 Accountancy Practice based in Central London, is looking to bring on a Project Coordinator (French Speaking) to join their International Institutions & Donor Assurance division.
The successful candidate will have relevant experience and will be fully qualified ACA/ACCA/CIMA (or overseas equivalent).
Overview
The IIDA team are a specialist team carrying out audits and special assignments for internationally funded projects in Europe and worldwide. Assignments are principally audits or special assignments in connection with projects funded by organisations such as the European Commission, World Bank, United Nations, governmental development bodies and NGOs.
The Project Coordinator takes responsibility for specific clients and works closely with the respective client Manager and Partner. The project coordinator is a vital asset to the contract team and should always be able to assist as and when required.
Responsibilities
- Assist with proposal and tender submission, including preparing project budgets and schedules, ensuring that all proposals are submitted within the respective deadline and liaising with prospective staff
- Ensure that contracts are as per the issued proposals, that all terms agreed are in the firm's best interests and support the Managers/Partners in any contract administration that may be required
- Plan the fieldwork of the project, including agreeing dates with the beneficiary (the NGO that has received the funds from the donor), liaising with internal and/or external staff to ensure they can perform the required service (financial audit, etc.) on the agreed dates and that all parties have the necessary information to ensure the project fieldwork runs smoothly
- Draw up contracts between the firm and any outside International office with whom we have liaised to be involved in the fieldwork of the project
- Monitor and track project progress and handle any issues that arise, create a 'Control Schedule' to ensure all stakeholders are kept up to date with any project developments
- Act as the point of contact for all stakeholders (including the client, the beneficiary, internal/external teams and management)
- Assist the manager in any report-writing tasks that may be required & deliver final product to client
- Monitor internal staff working hours & expenses incurred, to ensure project budgets are adhered to
- Check and process all external suppliers' invoices, making sure all days worked and expenses incurred are within the agreed budget, liaising with finance as and when issues arise
- Assist in client billing, ensuring that all bills issued are as per the contractual terms between the firm and the client, that all costs incurred by the firm are accounted for when creating the bill, and that all bills are paid by the client in a timely manner
- Create and maintain comprehensive project documentation for future use, ensuring that all projects are properly logged and can be used in future proposals/tenders
- Any other duties appropriate to the grade and level of responsibility of this post, for which the post holder has the necessary experience and/or training
- General: translate documents, maintain filing system of documentation by client and by assignment, assist with training new project coordinators, archive files when necessary
Requirements
- Prior experience in a project coordination role
- Fluent English in both spoken and written communication
- Second language in French
- Competent using MS Office
- Strong organisational and time management skills
- Able to prioritise, organise and multi-task
- Good numeracy skills
- Excellent communication skills both verbal and written