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Junior Company Secreatry - Fund Administrator

  • Location: Dublin, Dublin South
  • Salary: €30000 - €35000 per annum
  • Job type: Permanent
  • Ref: CCC16892432
  • Recruiter: Colin Costello

One of Ireland's leading boutique Fund Administrators have recently merged with a large global player and are looking to add a Junior Company Secretary to their growing team. This role also presents an opportunity to fast track your career with unlimited growth potential and partner with a network of colleagues globally.

The Role

To carry out the Company Secretary's duties under the Irish Companies Acts for the company. To manage a varied portfolio of clients for which the company acts as Company Secretary, for example, UCITS/Non-UCITS funds, management companies, unit trusts and offshore domiciled entities. To assist the team and the group corporate secretarial services team and to ensure good corporate governance becomes culturally embedded.

The Skills

General

  • To proactively spot governance issues before they arise.
  • To manage relevant relationships with team members and senior management of group entities, where necessary.
  • To build positive relationships and add real value to the teams and entities from a governance perspective.
  • To adhere to processes, procedures, and working practices for the greater good of the entities.

Principal Responsibilities

To ensure that the company's legal entities are in compliance with laws and regulations and relevant internal rules and regulations, by:

  • Organising and attending board and committee meetings and producing resolutions, minutes and the like.
  • Draft minutes and prepare an action point list of the matters arising from the board meeting and forward them to the relevant client for review within ten business days of the board meeting
  • Amend minutes and action point list to incorporate any changes suggested and circulate revised list to all board members and persons allocated an action point
  • Ensuring all Companies Act filings and registrations are made in a timely and accurate manner for the entities. Ensure all other requirements of the Companies Acts or other relevant legislation are met.
  • Maintaining corporate registers (e.g., register of directors, etc.).
  • Assisting to produce powers of attorney.
  • To advise Senior Management on corporate governance/company secretarial matters on a regular basis.
  • To work closely with the Group Compliance Officer and the Group Corporate Services Manager as necessary and appropriate.
  • To assist Senior Management and the Group Compliance Officer and the Group Corporate Services Manager in advising on managing, mitigating and monitoring corporate governance risks.
  • Notify the Cayman/BVI authorities through registered agent of change in directors when applicable.
  • To deal with any other responsibility reasonably assigned by Senior Management and Group Managers.

On-going Company Secretarial compliance for a varied portfolio of clients to include

  • Changes to directors/secretary, registered office
  • Change of Company Name
  • Changes to Authorised Share Capital (increase, creation, conversion)
  • Changes to Issued Share Capital (allotments, share transfers)
  • Preparation and filing of Annual Returns
  • Holding of Annual General Meetings and Extraordinary General Meetings
  • Maintenance of Corporate Registers
  • Notifications to the Financial Regulator and Offshore Authorities
  • Deal with queries and requests, on a day to day basis from clients, auditors and internal staff
  • To represent the Company in a professional manner and enhance the perception of the Company as client oriented, proactive and dedicated to providing a superior service.

ESSENTIAL Skill / Experience

  • Extensive minute taking experience, preferably in a fund or legal environment

KEY Skills / Experience

  • Strong written communication skills with proven ability in the use of the English language
  • Exceptional proofreading is required to ensure the accuracy of the documents and correspondence
  • Good organisational and time management skills
  • Good knowledge of windows application
  • Relevant experience in company secretarial positions and have at least 3 years' experience, preferably gained within a fund or legal environment
  • ICSA qualified/part-qualified an advantage

Reward / Package

There is an excellent package on offer including a highly competitive base, strong bonus potential together with a comprehensive benefits package including healthcare & pension.

For an initial conversation, along with a detailed brief of the above position please contact Colin Costello on + (353) 1 477 3152 or colin.costello@markssattin.com

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